Privacy Act Systems of Records Notices

The Privacy Act of 1974 (5 U.S.C. 552a) requires each Federal agency to publish a notice in the Federal Register of each system of records that it maintains. A system of records is any grouping of information about an individual under the control of a Federal agency from which it retrieves information by the name, Social Security number, or some other personal identifier.

This compilation contains a notice of each system of records and related appendices that we maintain. We have published in the Federal Register each of the system of records contained in this compilation as required by the Privacy Act. We have updated the notices and appendices to include changes that we published in the Federal Register. We also include references to systems of records notices maintained by other agencies that we share with those agencies. For example, our employees are covered by systems of records notices published by us and the Office of Personnel Management.

Among other things, each notice describes the purposes for which we are collecting the records, the categories of persons and records that the system of records covers, identifies the official who is responsible for the particular system of records, and provides instructions persons should follow to determine if a system of records contains a record about them and how they can obtain a copy of any such record. The notices also discuss to what entities and persons we may disclose the information we collect.

You should direct any questions concerning this compilation as follows:

SSA Privacy Officer
Social Security Administration
6401 Security Boulevard
Baltimore, MD 21235

*Last publication of complete notice

SORN # Title Date Published Federal Register
60-0001

Assignment and Correspondence Tracking (ACT) System

1-11-2006*

12-10-2007

71 FR 1800

72 FR 69723

60-0002 Optical System for Correspondence Analysis and Response

1-11-2006*

12-10-2007

71 FR 1801

72 FR 69723

60-0003 Attorney Fee File

1-11-2006*

12-10-2007

71 FR 1803

72 FR 69723

60-0004 Working File of the Appeals Council

4-29-2009*

74 FR 19620

60-0005 Administrative Law Judge Working File on Claimant Cases

4-29-2009*

74 FR 19617

60-0006 Storage of Hearing Records: Tape Cassettes

1-11-2006*

12-10-2007

71 FR 1804

72 FR 69723

60-0009 Hearings and Appeals Case Control System

10-13-1982*

8-18-1983

3-10-1986

4-14-1987

9-8-1994

8-1-2000

12-10-2007

47 FR 45589

48 FR 37526

51 FR 8243

52 FR 12084

59 FR 46439

65 FR 46997

72 FR 69723

60-0010 Hearing Office Tracking System of Claimant Cases

1-11-2006*

12-10-2007

71 FR 1806

72 FR 69723

60-0012 Listing and Alphabetical Name File (Folder) of Vocational Experts, Medical Experts, and Other Health Care Professional and/or Non-Health Care Professional Experts (Medicare)

5-2-2011*

76 FR 24557

60-0013 Records of Usage of Medical Experts, Vocational Experts, and Other Health Care Professional and/or Non-Health Care Professional Experts (Medicare)

1-11-2006*

12-10-2007

71 FR 1808

72 FR 69723

60-0014 Curriculum Vitae and Professional Qualifications of Medical Advisors, and Resumes of Vocational Experts

10-13-1982*

8-18-1983

3-10-1986

4-14-1987

9-8-1994

12-10-2007

47 FR 45589

48 FR 37526

51 FR 8243

52 FR 12084

59 FR 46439

72 FR 69723

60-0038 Employee Building Pass Files

10-13-1982*

8-18-1983

3-10-1986

4-14-1987

9-8-1994

12-10-2007

47 FR 45605

48 FR 37526

51 FR 8243

52 FR 12084

59 FR 46439

72 FR 69723

60-0040 Quality Review System

10-13-1982*

8-18-1983

3-10-1986

4-14-1987

9-8-1994

8-1-2000

12-10-2007

47 FR 45606

48 FR 37526

51 FR 8243

52 FR 12084

59 FR 46439

65 FR 46997

72 FR 69723

60-0042 Quality Review Case Files

10-13-1982*

8-18-1983

3-10-1986

4-14-1987

9-8-1994

8-1-2000

12-10-2007

47 FR 45607

48 FR 37526

51 FR 8243

52 FR 12084

59 FR 46439

65 FR 46997

72 FR 69723

60-0044 National Disability Determination Services (NDDS) File

1-11-2006*

12-10-2007

71 FR 1810

72 FR 69723

60-0045 Black Lung Payment System

3-25-1987*

9-8-1994

10-11-1995

12-10-2007

52 FR 9543

59 FR 46439

60 FR 52948

72 FR 69723

60-0046 Disability Determination Services Consultant File

1-11-2006*

12-10-2007

71 FR 1811

72 FR 69723

60-0050 Completed Determination Record--Continuing Disability Determinations

1-11-2006*

12-10-2007

71 FR 1813

72 FR 69723

60-0057 Quality Evaluation Data Records

10-13-1982*

8-18-1983

3-10-1986

4-14-1987

9-8-1994

8-1-2000

12-10-2007

47 FR 45615

48 FR 37526

51 FR 8243

52 FR 12084

59 FR 46439

65 FR 46997

72 FR 69723

60-0058 Master Files of Social Security Number (SSN) Holders and SSN Applications

12-29-2010*

7-5-2013

2-13-2014

75 FR 82121

78 FR 40542

79 FR 8780

60-0059 Earnings Recording and Self-Employment Income System

1-11-2006*

7-5-2013

71 FR 1819

78 FR 40542

60-0063 Resource Accounting System

10-13-1982*

8-18-1983

3-10-1986

4-14-1987

9-8-1994

8-1-2000

12-10-2007

47 FR 45620

48 FR 37526

51 FR 8243

52 FR 12084

59 FR 46439

65 FR 46997

72 FR 69723

60-0077 Congressional Inquiry File

1-11-2006*

12-10-2007

71 FR 1823

72 FR 69723

60-0078 Public Inquiry Correspondence File

1-11-2006*

12-10-2007

71 FR 1824

72 FR 69723

60-0089 Claims Folders Systems

4-1-2003*

12-10-2007

68 FR 15784

72 FR 69723

60-0090 Master Beneficiary Record

1-11-2006*

12-10-2007

7-5-2013

71 FR 1826

72 FR 69723

78 FR 40542

60-0094 Recovery of Overpayments, Accounting and Reporting /Debt Management System (ROAR/DMS)

8-23-2005*

12-10-2007

70 FR 49354

72 FR 69723

60-0103 Supplemental Security Income Record and Special Veterans Benefits

1-11-2006*

12-10-2007

71 FR 1830

72 FR 69723

60-0104 Race and Ethnicity Collection System (RECS)

8-24-2009*

74 FR 42727

60-0118 Non-Contributory Military Service Reimbursement System

1-11-2006*

12-10-2007

71 FR 1834

72 FR 69723

60-0148 Matches of Internal Revenue Service and Social Security Administration Data with Census Survey Data (Joint SSA/Census Statistics Development Project)

10-13-1982*

8-1-2000

47 FR 45641

65 FR 46997

60-0159 Continuous Work History Sample (Statistics)

10-13-1982*

8-1-2000

12-10-2007

47 FR 45643

65 FR 46997

72 FR 69723

60-0186 Civil Action Tracking System (CATS)

10-17-2005*

12-10-2007

70 FR 60383

72 FR 69723

60-0196 Disability Studies, Surveys, Records and Extracts (Statistics)

11-24-1992*

8-1-2000

12-10-2007

57 FR 55265

65 FR 46997

72 FR 69723

60-0199 Extramural Surveys (Statistics)

1-11-2006*

12-10-2007

71 FR 1835

72 FR 69723

60-0200 Retirement and Survivors Studies, Surveys, Records and Extracts (Statistics)

10-13-1982*

8-1-2000

12-10-2007

47 FR 45649

65 FR 46997

72 FR 69723

60-0202 Old Age, Survivors and Disability Beneficiary and Worker Records and Extracts (Statistics)

10-13-1982*

8-1-2000

3-11-2004

12-10-2007

47 FR 45650

69 FR 11693

69 FR 11693

72 FR 69723

60-0203 Supplemental Security Income Studies, Surveys, Records and Extracts (Statistics)

10-13-1982*

8-1-2000

12-10-2007

47 FR 45651

65 FR 46997

72 FR 69723

60-0210 Record of Individuals Authorized Entry to Secured Automated Data Processing Area

11-17-1982*

3-10-1986

4-14-1987

9-8-1994

12-10-2007

47 FR 51795

51 FR 8243

52 FR 12084

59 FR 46439

72 FR 69723

60-0211 Beneficiary, Family, and Household Surveys, Records and Extracts System (Statistics)

11-10-1983*

8-1-2000

3-11-2004

12-10-2007

48 FR 51693

65 FR 46997

69 FR 11693

72 FR 69723

60-0213 Quality Review of Hearing/Appellate Process

10-13-1982*

8-18-1983

3-10-1986

4-14-1987

9-8-1994

8-1-2000

12-10-2007

47 FR 45655

48 FR 37526

51 FR 8243

52 FR 12084

59 FR 46439

65 FR 46997

72 FR 69723

60-0214 Personal Identification Number File (PINFile)

9-8-1994*

12-10-2007

59 FR 46439

72 FR 69723

60-0218 Disability Insurance and Supplemental Security Income Demonstration Projects and Experiments System

1-11-2006*

12-10-2007

71 FR 1836

72 FR 69723

60-0219 Representative Disqualification, Suspension and Non-Recognition Information File

5-10-2010*

75 FR 25904

60-0220 Kentucky Birth Records System

4-14-1987*

9-8-1994

12-10-2007

52 FR 12084

59 FR 46439

72 FR 69723

60-0221 Vocational Rehabilitation Reimbursement Case Processing System

1-11-2006*

12-10-2007

71 FR 1840

72 FR 69723

60-0222 Master Representative Payee File

4-22-2013*

78 FR 23811

60-0224 SSA-Initiated Personal Earnings and Benefit Estimate Statement (SIPEBES)

10-27-1994*

12-10-2007

59 FR 54004

72 FR 69723

60-0225 SSA-Initiated Personal Earnings and Benefit Estimate Statement Address System for Certain Territories

10-27-1994*

12-10-2007

59 FR 54004

72 FR 69723

60-0228 Safety Management Information System (SSA Accident, Injury and Illness Reporting System)

1-11-2006*

12-10-2007

71 FR 1844

72 FR 69723

60-0230 Social Security Administration Parking Management Record System

1-11-2006*

12-10-2007

71 FR 1846

72 FR 69723

60-0231 Financial Transactions of SSA Accounting and Finance Offices

1-11-2006*

12-10-2007

71 FR 1847

72 FR 69723

60-0232 Central Registry of Individuals Doing Business With SSA (Vendor File)

1-11-2006*

12-10-2007

71 FR 1849

72 FR 69723

60-0234 Employee Assistance Program (EAP) Records

1-11-2006*

12-10-2007

71 FR 1851

72 FR 69723

60-0236 Employee Development Program Records

1-11-2006*

12-10-2007

71 FR 1853

72 FR 69723

60-0237 Employees' Medical Records

1-11-2006*

12-10-2007

71 FR 1854

72 FR 69723

60-0238 Pay, Leave and Attendance Records

1-11-2006*

12-10-2007

71 FR 1856

72 FR 69723

60-0239 Personnel Records in Operating Offices

1-11-2006*

12-10-2007

71 FR 1859

72 FR 69723

60-0241 Employee Suggestion Program Records

1-11-2006*

12-10-2007

71 FR 1861

72 FR 69723

60-0244 Administrative Grievances Filed Under Part 771 of 5 CFR

1-11-2006*

12-10-2007

71 FR 1862

72 FR 69723

60-0245 Negotiated Grievance Procedure Records

1-11-2006*

12-10-2007

71 FR 1864

72 FR 69723

60-0250 Equal Employment Opportunity (EEO) Counselor and Investigator Personnel Records

1-11-2006*

12-10-2007

71 FR 1866

72 FR 69723

60-0255 Plans for Achieving Self-Support (PASS) Management Information System

1-11-2006*

12-10-2007

71 FR 1867

72 FR 69723

60-0259 Claims under the Federal Tort Claims Act and Military Personnel and Civilian Employees' Claim Act

1-11-2006*

12-10-2007

71 FR 1869

72 FR 69723

60-0262 Attorney Applicant Files

1-11-2006*

12-10-2007

71 FR 1871

72 FR 69723

60-0268 Medicare Part B Buy-In Information System

3-2-1999*

12-10-2007

64 FR 10173

72 FR 69723

60-0269

Prisoner Update Processing System (PUPS)

3-8-1999*

12-10-2007

7-5-2013

64 FR 11076

72 FR 69723

78 FR 40542

60-0270 Records of Individuals Authorized Entry into Secured Areas by Digital Lock Systems, Electronic Key Card Systems or other Electronic Access Devices

12-13-2000*

12-10-2007

65 FR 77953

72 FR 69723

60-0273 Social Security Title VIII Special Veterans Benefits Claims Development and Management Information System

3-14-2000*

8-1-2000

12-10-2007

65 FR 13803

65 FR 46997

72 FR 69723

60-0274 Litigation Docket and Tracking System

1-11-2006*

12-10-2007

71 FR 1872

72 FR 69723

60-0275 Civil Rights Complaints Filed by Members of the Public

1-11-2006*

12-10-2007

71 FR 1874

72 FR 69723

60-0276 Social Security Administration's (SSA) Talking and Listening to Customers (TLC)

8-7-2000*

12-10-2007

65 FR 48272

72 FR 69723

60-0279 Social Security Administration's (SSA) Mandate Against Red Tape (SMART)

8-10-2000*

12-10-2007

65 FR 49047

72 FR 69723

60-0280 SSA Administrative Sanctions Database

9-8-2000*

12-10-2007

65 FR 54595

72 FR 69723

60-0290 Social Security Administration's Customer PIN-Password (PPW) Master File System

1-11-2006*

12-10-2007

71 FR 1876

72 FR 69723

60-0295 Ticket-to-Work and Self-Sufficiency Program Payment Database

4-4-2001*

12-10-2007

66 FR 17985

72 FR 69723

60-0300 Ticket-to-Work Program Manager (PM) Management Information System

6-15-2001*

12-10-2007

66 FR 32656

72 FR 69723

60-0305 SSA Mass Transportation Subsidy Program

7-3-2002*

12-10-2007

67 FR 44658

72 FR 69723

60-0310 Medicare Savings Programs Information System

3-31-2004*

12-10-2007

69 FR 17019

72 FR 69723

60-0315 Reasonable Accommodation for Persons with Disabilities (RAPD)

10-25-2005*

12-10-2007

70 FR 62157

72 FR 69723

60-0318 Representative Payee-Misuse Restitution Control System (RP-MRCS)

5-23-2005*

12-10-2007

70 FR 29547

72 FR 69723

60-0320 Electronic Disability (eDIB) Claim File

12-22-2003*

12-10-2007

68 FR 71210

72 FR 69723

60-0321 Medicare Part D and Part D Subsidy File

7-25-2006*

12-10-2007

71 FR 42159

72 FR 69723

60-0325 Appointed Representative File

10-8-2009*

74 FR 51940

60-0328 National Docketing Management Information System (NDMIS)

6-14-2005*

6-22-2005

12-10-2007

70 FR 34515

70 FR 36224

72 FR 69723

60-0330 eWork

9-15-2003*

12-10-2007

68 FR 54037

72 FR 69723

60-0340 Electronic Freedom of Information Act (eFOIA) System

1-25-2004*

12-10-2007

70 FR 3571

72 FR 69723

60-0350 Visitor Intake Process-Customer Service Record
(VIP-CSR) System

12-17-2007*

72 FR 71470

60-0355 The Non-Attorney Representative Prerequisites Process File (NARPPF)

12-28-2004*

12-10-2007

69 FR 77823

72 FR 69723

60-0356 Administrative Law Judge/Public Alleged Misconduct Complaints (ALJ/PAMC)

2-23-2010*

75 FR 8171
60-0360 Identity Protection Program (IPP) System

3-25-2008*

73 FR 15828
60-0361 Identity Management System (IDMS)

11-3-2006*

12-10-2007

71 FR 64751

72 FR 69723

60-0362 Recordings of Service Observations

3-27-2008*

73 FR 16408
60-0363 Call Detail Management Information Report 3-27-2008* 73 FR 16408
60-0364 Service Observation Database 3-27-2008* 73 FR 16408
60-0370 Representative Payee and Beneficiary Survey Data System

3-31-2006*

12-10-2007

71 FR 16397

72 FR 69723

60-0371 Social Security Administration Unified Measurement System/Managerial Cost Accountability (SUMS/MCAS)

1-30-2008*

73 FR 5619
60-0372

Economic Recovery List (ERL) Database

7-13-2010*

75 FR 40014
60-0373 Repository of Electronic Authentication Data Master File

12-19-2010*

75 FR 79065

60-0378 Requests for Accomodation from Members of the Public (RAMP) 6-17-2014* 79 FR 34558
Appendix A Maintenance of Retirement and Survivors Insurance Claims  
Appendix B Maintenance of Disability Insurance Claims  
Appendix C Regional Offices Addresses  
Appendix D Maintenance of Supplemental Security Income Claims  
Appendix E Social Security Administration Field Operations  
Appendix F Office of Hearings and Appeals Addresses  
Appendix G Social Security Administration Data Security Measures  
Appendix H Systems Managers for Field Maintained Systems of Records  
Appendix I Government-wide Systems of Records  
Appendix J Agency-wide Routine Uses  
Supplement Review of Current PII Holdings  
OIG Office of the Inspector General (SORNs)    
Archive Obsolete and Deleted Systems of Records