Services

Employer Services

Regional Wage Reporting Specialists

Employers are required by law to send Form W-2, Wage and Tax Statement, for every employee to the Social Security Administration. Paper submissions are due by February 28th and electronic submissions are due by March 31st. Since 1987, if you submit more than 250 Forms W-2, you are mandated to file them via electronic filing. Social Security's national web site has useful information for employers on annual wage reporting.

Questions may be directed to the New York Region's Wage Reporting Staff:
FAX:  212-264-2071
Email: NY.RO.CPS.ESLO@SSA.GOV.

We assist employers with any questions or problems pertaining to paper or electronic filing, Social Security/IRS reconciliation , missing or incorrect W-2s. We can also provide you with all Social Security wage reporting publications.

Business Services OnLine (BSO)

BSO will be available on the Internet or via direct modem connection (Dial Up Networking). Submitters may upload their formatted W-2 files, create their W-2s by using W-2 Online, view submission information status, obtain technical help, and download compression software. A UserID and Password is needed to file on BSO. The filing date for electronic filing for tax year 2014 is March 31, 2015! To obtain more information about BSO, please go to the following link: BSO.

Electronic Filing

All employers who are filing their annual wage reports by uploading through our internet site must have their reports formatted in accordance with Electronic Filing specifications.

SOCIAL SECURITY NUMBER VERIFICATION SERVICE (SSNVS)

By registering to use the Social Security Number Verification Service (SSNVS) through Business Services Online, there are two Internet verification options you can use to verify that your employee names and Social Security numbers match Social Security’s records. You can:

  • Verify up to 10 names and SSNs (per screen) online and receive immediate results. This option is ideal to verify new hires.

OR

  • Upload batch files of up to 250,000 names and SSNs and usually receive results the next government business day. This option is ideal if you want to verify an entire payroll data base or if you hire a large number of workers at a time.

While the service is available to all employers and third-party submitters, it can only be used to verify current or former employees and only for wage reporting (Form W-2) purposes.
 

Seminars

Using E-Verify

Would you like to verify Social Security numbers for all newly hired employees and also verify employment eligibility through a personal computer? If you answered yes to this question, you may be eligible to participate in a pilot sponsored jointly by the Social Security Administration and the Department of Homeland Security that enables you to complete these processes. If you want more information, select the following: https://e-verify.uscis.gov/enroll/ or NY.RO.CPS.ESLO@SSA.GOV.